SAP Business One Stock Take

Select the [Stocktaking] tab.

SAP Business One Stock Take

You can further refine the stock take process by selecting:-
- A range of item codes by entering the item codes in the {From} and {To} fields
- Selected suppliers by entering the supplier code in the {From} and {To} fields
- An item group
- A range of item properties
If nothing has been selected, it will select all item codes.
The stocktaking screen will appear.

SAP Business One Stock Take

You can show the quantity of each item by un-checking the “Hide Quantity Stored” check box.

SAP Business One Stock Take

Example of the Stock Take printout

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 PERFORMING THE STOCKTAKE

 

In this example, I will be taking a select list of items only (One increase in stock, no changes and one decrease in stock).

Enter the quantity of the stock counted (total amount for that particular stock item)

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

In the above example:

Item        A00001                  has increased from 866 to 870

Item        A00002                  has not changed

Item        A00003                  has decreased from 980 to 970

Do note that the [Hide Quantity Stored] check box has been “unticked” to display the Stock in the Warehouse. Also notice that once you have entered the new quantity of the stock, the [Counted] check box is automatically ticked.

Continue to enter all of the items that have been counted into this screen.

Once you have entered all counted items, click on the [Update] button

 

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

Then click on the  button to return to the following screen:

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next click on the [Stock Posting] tab

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

 

Ensure that the correct warehouse has been selected and the {Price Source for Whse Stock Posting}

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Enter some Reference and Details and note the GL Accounts the differences are being posted to.

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

 

In the above example:

Item        A00001                  has a difference of +4 and an item cost of 298.65

Item        A00002                  has not changed

Item        A00003                  has a difference of -10 and an item cost of 264.09

Note that for any increase you can change the Item Cost but if there is any decrease, the item cost is not editable. If you need to make changes to the item cost for any decrease items, you need to do a revaluation first before returning back to this screen.

If there are items that are Serial or Batch track, the Serial Number transaction or Batch Setup screen will appear to enter the serial numbers or batch numbers respectively.

A variance report can be produced to review the stock cost differences due to the stock take which can also be exported to Excel by clicking on the Excel button.

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

Select [Reconcile] when you are ready to post the transactions and complete the Stock Take process in SAP Business One.

SAP Business One Stock Take

 

 

 

 

 

 

 

 

 

 

 

You can check the Journal Entry created by going to the Journal Entry module.

SAP Business One Stock Take - Journal

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Thanks to Clement and the team at Leverage for this blog.

When developing the SAP Business One Crystal Report the areas where navigation to source transaction is required are linked to the hyperlink arrows.

As can be seen from the example below three different areas in this report has been linked.

They are:

• The sales order number
• The business partner code
• The item code

SAP Business One 8.8 Crystal Reports Drill Down

SAP Business One 8.8 Crystal Reports Drill Down 2

Clicking on business partner C60000, will take you into the relevant SAP Business One business partner.

SAP Business One 8.8 Crystal Reports Drill Down 3

 

 As displayed (above) multiple links can be created to enable the user to drill down to source data.

 

This eliminates writing down sales order numbers, business partner codes or item codes and then having to search for them in SAP Business One.

This functionality also works from drill down and conditional displays on Crystal reports.

Drill down

A drill down report if so developed, would not show the hyperlink until a certain level of drill down in the report has been reached.

Conditional display

These hyperlinks would only display and allow the user to make use of it once a pre-defined condition has been met. For example: On a sales report, provide a hyperlink to customers that have purchased a specific product during the month.

This functionality can enhance any existing Crystal report and assist the user to navigate quickly and effortlessly to the relevant data in SAP Business One. The options are almost infinite.

Thanks to Burger and the SAP Business One Crystal Reporting team at Leverage Technologies for this blog.

 

 

This new feature in SAP Business One 8.81 is all about finding the best offer for goods and services based on your criteria of quantity, expected delivery date and price. You compare the quotations received and determine the supplier that you want to order from.

SAP Business One 8.81 - Purchase Quotations

If you want to send the purchase quotation to multiple potential suppliers so that you can compare price, expected delivery dates and other relevant information, SAP Business One 8.81 also includes a Purchase Quotation Generation Wizard. Using the wizard a user can generate multiple purchase quotation requests for different suppliers.

SAP Business One 8.81 - Purchase Quotations Wizard

This is the first of several blogs from the team at Leverage Technologies highlighting great new features and functions available in SAP Business One 8.81. More to follow next week…….

Alerts and Approvals- get alerts and approval requests from SAP Business One. Alerts are set-up in SAP Business One (examples include deviation from credit limit and deviation from percentage gross profit). The alert or workflow request for approval is sent to your iPhone. You can drill down to get additional information before approving or not approving the request.

Reports – Get access to Crystal Reports from your iPhone.

Business Partners - Get access to business partner information including phone numbers, address, contact details, historical activities and special prices. Users can create new activities and can update business partner records.

Inventory Information - check inventory levels, check pricing information and preview inventory pictures.

How do we get the SAP Business One Mobile Application for the iPhone? You can download the iPhone application from the iTunes Store http://itunes.apple.com/app/sap-business-one-mobile-application/id392606876 Once downloaded configuration of your SAP Business One system will be required to get the integration working. You can contact the team at Leverage on 1300 045 046 for more information.

1. An integrated SAP Business One / Freight Management Solution

2. Access to reliable cost effective freight companies

3. The ability to compare costs from various freight companies.

The team at Leverage has found that we can consolidate all three requirements listed above by integrating SAP Business One to IFS (Interactive Freight Systems). IFS provides a generic multi-carrier freight despatch system. This provides a single solution across multiple carries and has been interfaced to SAP Business One by the team at Leverage Technologies. There is no need to re-enter information – a bi-directional interface is available.

A screenshot of the SAP Business One Interface as designed by the team at Leverage is included below:

SAP Business One IFS Integration

If you would like additional information with regards to SAP Business One and IFS Integration please feel free to send me an e-mail at brett.mundell@leveragetech.com.au Thanks for reading.

We’ll tackle one module at a time and highlight those tasty bits that could either make life easier or offer a substantial extension to the functionality already available in Sage Line 500 or Sage 1000.

Dispute codes – Sage Line 500 / Sage 1000

To make the management of unpaid debtors invoices in Sage Line 500 and Sage 1000 a little easier, dispute codes can be defined and recorded against open debtors transactions.  Along with this the user can record a comment to elaborate on the reason for the dispute.  With the bad – and doubtful debt functionality described below enabled, these dispute codes and comments can be printed on the Accounts Receivable Listing.

Bad and doubtful debts – Sage Line 500 / Sage 1000

Functionality exists that makes the handling of doubtful and bad debts quite easy.  With this enabled, it is possible to flag an account as doubtful.  This will put the account on credit stop and despatch held.  Optionally, General Ledger balances can be moved to a separate control account.  Transactions for the account in question may be allocated dispute codes and/or doubtful debt codes at the same time.

Should the debt prove to be unrecoverable, a Bad Debt Write-off option allows the transactions to be written off to be selected and written off in one action.  It will also reverse any GST associated with those entries.

Thanks for reading ….more Sage Line 500 and Sage 1000 tips and tricks will follow in the next few days.

 I have used the same IBM printer as in the previous Business One blog but this time I need it from warehouse 01. As you can see from the screenshot below I do not have sufficient available to fulfil this order. What is different however is that there is now a date populated in the ‘Earliest Available’ field. That means that I can select from within SAP Business One the ‘Change to Earliest Availability’ option which will change the deliver date on that line to ‘12/10/10’.

SAP Business One

SAP Business One

SAP Business One calculated that earliest available date with the ‘Available to Promise’ Feature in SAP Business One version 8.8. We can explore that calculation and the detail behind it by selecting the ‘Display Available-to-Promise Report’ from the list of options. If we do so we are shown the popup window below:

SAP Business One

As you can see the system lists in delivery date order all of the outgoing (committed) movements and incoming (ordered) movements. The ‘available’ column represents a rolling balance of the available stock calculated by adding and subtracting the ‘ins’ and ‘outs’ to the stock physical balance. The document types are prefixed to show at a glance what they are (OR – sales order, PO – Purchase Order, PW – Production Order). The user can also use the orange drill down arrow to access the document and get more detail.

Thanks for reading – I will be posting additional SAP Business One Blogs next week.

Another of my blogs to help you get more from Sage Line 500 and Sage ERP 1000.

You can use the Full Account enquiry in the General Ledger of Sage Line 500 / Sage 1000 to drill down into your trial balance:

1. Open the Full Account enquiry and select the Posting code enquiry option.

Leave the posting code field blank and press ENTER.  You will now be presented with a list of the first element in your posting code and the corresponding period movement and balances.

Full Account enquiry screen in Sage ERP 1000:

Sage ERP 1000

Select the account you would like to drill down into and press ENTER.  An extra level is shown in the account code.
 

Full Account enquiry screen in Sage ERP 1000:

Sage ERP 1000

Thanks for reading – there will be more blogs from me in the next few days. I am also planning a series of blogs on New and Forgotten Functionality in Sage Line 500 / Sage ERP 1000.